Financial Systems Coordinator

Location: Columbus, OH 43219

A multi-office professional services firm is seeking a Financial Systems Coordinator to act as the primary liaison between Billing and IT. The role centers on supporting, configuring, and optimizing the organization’s financial systems, with a strong focus on Aderant timekeeping and billing functionality. The ideal candidate will bring hands-on Aderant experience alongside a solid grasp of billing workflows, financial data integrity, and reporting.

Key Responsibilities

• Serve as the primary contact for Aderant timekeeping and billing applications
• Configure and maintain master data, including timekeeper and matter setup, rate tables, billing rules, cost codes, and client attributes
• Manage user access, permissions, and security roles in coordination with IT
• Support end-to-end billing workflows, including prebills, edits, write-downs, split billing, alternative fee arrangements, and final invoice delivery
• Monitor and resolve system issues affecting time entry, WIP, expense processing, invoice submission, and related workflows
• Ensure accuracy and reconciliation across time, billing, general ledger, and subledger data
• Build and maintain standardized reports and dashboards related to billing status, realization, time compliance, and aged WIP/AR
• Partner with internal stakeholders to gather business requirements and translate them into functional system enhancements
• Liaise with software vendors to log, track, and resolve support tickets
• Document system processes and support ongoing financial systems improvements

Qualifications

• 3+ years of experience supporting financial systems within a professional services or legal environment
• Strong hands-on experience with Aderant Expert, including timekeeping and billing modules
• Experience supporting eBilling platforms and related financial system integrations
• Working knowledge of reporting tools such as SQL, SSRS, or Power BI is preferred
• Understanding of professional services accounting concepts including WIP, realization, AR aging, rate management, and revenue recognition
• Advanced Excel skills including pivot tables, lookup functions, and reconciliation
• Strong analytical and troubleshooting abilities
• Detail-oriented with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive financial data with discretion and confidentiality